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Platform Newsletters

The ACP Local Government Platform e-Newsletter is an electronic newsletter produced every three months by the ACP-LG Platform. The editor of this e-Newsletter invites readers to make comments & contribute news on local government issues from their institutions/organisations, local authorities & countries.

The ARIAL programme - Background

The development cooperation component of the ACP-EU Cotonou Partnership Agreement is implemented at three levels: national, regional and intra-ACP. The European Development Fund (EDF) is the core instrument for geographic cooperation with the African, Caribbean and Pacific (ACP) countries. The ARIAL programme is part and parcel of the overall intra-ACP fund – 9th EDF totalling EUR 2 884 million. Activities funded under the intra-ACP allocation cover all ACP States.


Call for expression of interest

Call for Expressions of Interest for support to Emerging national Local Government Associations In Africa, Caribbean and Pacific (ACP countries).


Find out how ARIAL will benefit your ACP Local Government Association

In fall 2010, VNG International and its implementing partners officially launched the ARIAL programme. The specific objective of the project is to enable Local Government (LG) associations to take part in the dialogue and in the implementation of development policies, in particular with the EU, as provided for by the Cotonou Agreement. In the upcoming three years, the ARIAL programme will organise a wide range of supporting activities to reach this objective.


Apply for funding to establish a Local Government Association - Deadline 1 June 2011

The existence of an effective and efficient Local Government association is an important prerequisite for the effective representation of local governments. LG associations are not however present in all ACP countries, limiting the potential for participation of local government bodies in contributing to the development of the ACP regions. The ARIAL programme therefore specifically aims to support initiatives to create LG associations in countries where they do not yet exist through this ‘Emerging Local Government Facility’. Interested local government representatives are invited to submit their application using the application form available on www.arial-programme.eu .


10EDF ACP-EU Water Facility Open Call for Water, Sanitation and Hygiene

Deadline for submission of proposals: 2nd June 2010
All relating documents (guidelines, application forms, etc.) are online


LGA Newsletters

Deadline for submission of proposals: 31 March 2010
All relating documents (guidelines, application forms, etc.) are online


Local Authorities in Development

Deadline for submission of concept notes: 25 February 2010
All relating documents (guidelines, application forms, etc.) are online


EC call for proposals – How to write a good project?

Many ACP local governments are interested in applying in the European Commission (EC) call for proposals. However, very few succeed in having their project funded. This article tries to explain how to write a good project. One should know that the base of the EC grant application form is the same for any call for proposals (either for the ‘Non-state actors and local authority’ programme, or ‘investing in people’ programme, ‘European instrument for democracy and human rights’ programme, etc.) and can be downloaded at


This base is adapted to each call for proposals by the service in the Commission in charge of the call.

In general, applicants have to only submit the concept note in the first phase. Only those who have their concept note pre-selected, will be invited to submit the complete application form. Therefore, let us concentrate on how to write a good concept note.

First rule: Strictly follow the instructions for the drafting of the concept note. It should not exceed 4 full pages (A4 size). In order to give a chance to your application to be selected, take into consideration the scores in the evaluation grid. The size of each section should reflect the relative importance of each heading. The concept note contains three headings: relevance of the action (15 points out of a total of 50); description of the action and its effectiveness (25 points); and sustainability of the action (10 points). Therefore, the second heading ‘description of the action and its effectiveness’ should be given priority and be longer, then the first heading ‘relevance of the action’ and finally the third heading ‘sustainability of the action’.

Second rule: Reply to questions raised in the instructions. These are:

1. Relevance of the Action

· Provide a general presentation and analysis of the problems and their interrelation at all levels.

· Identify clearly specific problems to be addressed by the action.

· Include a brief description of the target groups and final beneficiaries.

· Demonstrate the relevance of the proposal to the needs and constraints in general of the target country(ies) or region(s) and to the target groups/final beneficiary groups in particular.

· Demonstrate the relevance of the proposal to the objectives and priorities and requirements of the call for proposals.

2. Description of the action and its effectiveness

Provide a description of the proposed action including, where relevant, background information that led to the presentation of this proposal. This should include:

· A description of the overall objective of the action, duration, expected results;

· A description of the proposed activities and their effectiveness;

· Involvement of any implementing partners, their role and relationship to the applicant, if applicable;

· Other possible stakeholders (national, local government, private sector, etc.), their anticipated role and/or potential attitudes towards the project.

3. Sustainability of the action

· Provide an initial risk analysis and possible contingency plans. This should include at least a list of risks associated with each main activity proposed accompanied by relevant corrective measures to mitigate such risks. A good risk analysis would include a range of risk types including physical, environmental, political, economic and social risks.

· Give the main preconditions and assumptions during and after the implementation phase.

· Explain how sustainability will be secured after completion of the action. This can include aspects of necessary measures and strategies built into the action, follow-up activities, ownership by target groups, etc.

Budget: The concept note should not contain any budget. However applicants have to indicate an estimate of the total eligible costs of the action together with the amount of contribution and percentage requested from the European Commission. Only applicants invited to submit a full proposal in the second phase will be required to present a detailed budget. This detailed budget may not vary from the initial estimate by more than 20%. Therefore, in order not to exceed the 20%, it might be prudent, in the first phase, to already prepare the budget without submitting it but indicating only the total amount.

How to write the budget? You have to fill in the form that can be downloaded at

http://ec.europa.eu/europeaid/work/procedures/i... and break down costs according to the following items:

· Human Resources:

- Salaries (local)

§ Technical

§ Administrative/support staff

- Salaries (expatriated/international staff)

- Per diems for missions/travel

§ Abroad

§ Local

§ Seminar/conference participants

· Travel

- International travel

- Local transportation

· Equipment and supplies

- Purchase or rent of vehicles

- Furniture, computer equipment

- Machines, tools …

- Spare parts/equipment for machines, tools

- Other (please specify)

· Local office

- Vehicle costs

- Office rent

- Consumables – office supplies

- Other services (tel/fax, electricity/heating, maintenance)

· Other costs, services

- Publications (only indicate here when fully subcontracted)

- Studies, research (only indicate here when fully subcontracted)

- Expenditure verification

- Evaluation costs

- Translation, interpreters

- Financial services (bank guarantee costs, etc.)

- Costs of conferences/seminars (only indicate here when fully subcontracted)

- Visibility actions

· Other

· Subtotal direct eligible costs of the action (A)

· Provision for contingency reserve (maximum 5% of A)

· Total direct eligible costs of the action (B)

· Administrative costs (maximum 7% of B)

· Total eligible costs